Automate supplier statement reconciliation in TechnologyOne, and stop ticking off every line
Also called vendor statement reconciliation. Forward the supplier statement you received and your Statements dashboard shows what agrees with TechnologyOne, what needs review, and whether the closing balance could be proven. There is no software to install.
- Cut the time you spend on supplier statements by 80%
- No ledger reports to run, no date ranges to pick
- Set up once in My XLOne, with no administrator and no API
It’s read-only by design. TechnologyOne emails us and we have no way in, so nobody can change your system.
Watch a TechnologyOne supplier statement checked
What a customer tells us
Time back on supplier statements.
“Statement Zen saves us 80% of our time on supplier statement reconciliation.”
How the closing balance is checked
Review the arithmetic check, the results reported by two AP teams, and the product on the free tier.
The balance is proven before it is reported
Opening balance plus every signed movement is checked against the closing balance. If it does not close, the statement comes back as unproven rather than as a number you are expected to take on trust.
What it cannot tie out, it names
A line that cannot be matched with confidence is reported with its reference, date and amount instead of being folded into a difference total. The only work left is the work that genuinely needs a person.
Two AP teams, on their own count
Two accounts payable teams using earlier versions of Statement Zen went from 80–100 hours a month to under four. That is their figure rather than a measurement of ours, and it came from earlier versions of the product.
Check it on your own books, free
25 reconciled statements every month, no card. A statement that cannot be reconciled does not use that allowance, so trying it costs you nothing.
Reads your accounts payable position from Xero, QuickBooks Online, Vista by Viewpoint and TechnologyOne — and from anything else through the Statement Zen API.
Statement Zen does one job: the supplier statement reconciliation that lands on an accounts payable desk every month, right before the payment run. It was built for that job and it does not try to be an accounts payable suite.
Set up TechnologyOne once, then forward statements
The TechnologyOne side is a one-time job for each company, and Connect TechnologyOne walks you through it in three steps: before you start, import the report, schedule it. Each company has its own forwarding address, so its ledger and statements stay separate.
Statement Zen builds the report file for your AP chart. You import it into My XLOne once and schedule it, and TechnologyOne then emails your paid and unpaid AP from the last 3 months on that schedule. There is no API, no administrator and no software to install.
Forward it to your unique Statement Zen address in the format you received it: native or scanned PDF, CSV or spreadsheet. There is no upload screen and no need to re-key it.
Your Statements dashboard groups differences in both directions, shows unresolved lines with their reference, date and amount, and reports the closing balance as proven or not.
What Statement Zen does for TechnologyOne AP teams
Vendor statement reconciliation for TechnologyOne, with the balance check and exception details an AP team needs for review.
Doing it by hand today? See the supplier statement reconciliation checklist and how references and part payments are matched.
Guides for TechnologyOne AP teams
- Free Supplier Statement Reconciliation Template (Excel Workbook)
Free supplier statement reconciliation template: an Excel workbook that imports to Google Sheets, with a worked example and cause codes.
- Supplier Statement Reconciliation Checklist for Month-End and Before the Payment Run
A supplier statement reconciliation checklist for month-end and the day before the payment run, with a worked example and printable cards.
- How to Find Missing Credit Notes and Duplicate Payments With Supplier Statements
Find credit notes your ledger missed and invoices you paid twice, using the supplier statement. A worked example, two chase emails and ERP steps.
- How Supplier Statement Matching Works: References, Amounts, Dates and Part Payments
How supplier statement matching works: the order of the rules, and how references, amounts, dates and part payments pair, with a worked example.
- Supplier Statement Reconciliation as an Audit Control: How It Gets Tested
Is supplier statement reconciliation a key control? What auditors test under SOX, UK Provision 29 and Australian rules, and the evidence to keep.
- Supplier Statement Reconciliation Best Practices: 12 Habits for AP Teams
Supplier statement reconciliation best practices: 12 habits for when to run the check, who owns each difference and what to chase first.
Checks the stated closing balance
Opening balance + every signed movement is checked against the Closing balance. When the equation closes, the result is reported as proven. When it does not, the statement is reported as unproven.
Flags unresolved statements
Statement Zen does not force an unresolved statement into a completed result. It marks the statement for review and keeps the available line details with it.
Pricing by monthly statement allowance
Your first 25 reconciled statements each month are free. Paid plans are listed on the pricing page. A statement Statement Zen cannot reconcile does not use the allowance.
No connection to TechnologyOne
There is no API connection to TechnologyOne. A scheduled report in My XLOne emails your AP to Statement Zen. Statement Zen does not log in, has no way in, and cannot change data in your system.
Unresolved layouts can be reviewed
When a statement layout cannot be reconciled, the result identifies that it needs review rather than forcing a match. Future support for that layout is not promised until it has been verified.
Copy the exception list
Each unmatched line includes its reference, date and amount. One button copies the complete list so you can paste it into a supplier reply.
No supplier sign-up
Statement Zen does not send messages to your vendors. There is no supplier portal or registration email, so suppliers can keep sending statements to you as they do now.
One report, set up once in My XLOne
Import the report file Statement Zen generates, then schedule it. It uses the standard AP Transactions data model, so you need read permission on that and access to My XLOne scheduling, not a TechnologyOne administrator.
Compare the plan allowance with your statement volume
Start with the number of supplier statements your team reviews in a typical month.
Your current process
Varies
by statement and team
Use your own handling time and staff cost. Long or scanned statements may take more time to check line by line.
Statement Zen
25
reconciled statements free each month
Paid plans and their prices are on the pricing page. A statement we cannot reconcile does not use your allowance.
Billing basis
Flat
monthly tier
Plans are based on statement allowance, not seats. Compare the published tier with your monthly statement volume.
The TechnologyOne route uses a scheduled report in My XLOne rather than an ERP connection. You can test the first 25 reconciled statements each month without a card before choosing a paid tier.
What Statement Zen does on TechnologyOne, at a glance
This summary covers the free allowance, the My XLOne setup and the report behavior described on this page.
Cost to start
Free (25 statements/month)
TechnologyOne setup
Import one report into My XLOne and schedule it
ERP connection required
No — TechnologyOne emails us
Touches your ERP
Never
TechnologyOne release
2025 or later
How it verifies numbers
Proves with maths (OB + movements = CB)
When it’s uncertain
Flags the statement for review; does not use your allowance
Telling the supplier what’s missing
One button copies the full list
What your suppliers have to do
Nothing — they are never contacted
Unsupported statement layout
Reported for review rather than forced into a match
TechnologyOne access needed
Read permission on the AP Transactions data model, and My XLOne scheduling
Frequently asked questions
Short answers about reconciling TechnologyOne supplier statements, with the limits stated.
Does Statement Zen connect to, read from, or change my TechnologyOne data?
Which TechnologyOne versions does Statement Zen support?
How does the TechnologyOne report work with Statement Zen?
Do I need a TechnologyOne administrator or an API to set it up?
How often does TechnologyOne send the AP feed?
How do I reconcile a supplier statement in TechnologyOne?
What does it cost to reconcile supplier statements in TechnologyOne with Statement Zen?
What happens when a supplier statement doesn't reconcile?
How long until I see my first reconciled statement?
How do I tell the supplier which invoices are missing?
Do my suppliers have to sign up for anything, or change how they send statements?
Running something else?
Xero, QuickBooks Online, Vista and TechnologyOne connect themselves. Any other accounting system or ERP can send its whole position, paid and unpaid, through the Statement Zen API, or by an arrangement we set up with you — the supplier statement still just gets forwarded by email. Tell us what you use and we will tell you straight whether we can reconcile against it.
Tell us what you useStill have a question?
Email your question to support@statementzen.com with your TechnologyOne release and the setup step you are on. To reconcile a statement, import and schedule the report, then forward the statement and review the result in your Statements dashboard.
See your first TechnologyOne statement reconciled
Sign up, open Connections and choose Connect TechnologyOne. Statement Zen builds the report file for your AP chart; import it, schedule it, then forward a supplier statement. The first 25 reconciled statements each month are free.
A statement Statement Zen cannot reconcile does not use your monthly allowance.
Prefer to talk to someone? Book a 15-minute call