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How Statement Zen Works: Simplifying Statement Reconciliation Processes

At StatementZen, we make financial reconciliation easier, faster, and more accurate by automating your statement matching processes.

Instantly streamline statement reconciliation and boost financial transparency with StatementZen.

Statement Audit

From Upload to Complete Accounts Payable Matching — in Minutes

Our process takes accounts payable matching from a slow, manual task to a fully automated, transparent workflow. Every supplier statement is matched, audited, and reconciled without the risk of missed details.

Statement Audit

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Set Up Your Account

Once you're signed in, it's time to configure your account. Use our dynamic user role configuration to assign specific roles and permissions to your team members. Whether it's admin access or task-specific roles, you have complete control over who accesses what features.

Keep All Your Vendor Data in One Place

Efficiently store and manage your vendor information within StatementZen. Our vendor management system integrates seamlessly with your reconciliation processes, allowing you to track vendor statements and manage financial interactions without hassle.

Upload & Extract Statement

Upload your statements in various formats like PDFs or images, and let StatementZen automatically extract the data in the background. All statements are stored in a centralized hub for easy management, editing, and finalization before matching.

Automate Statement Matching

Say goodbye to manual reconciliation! StatementZen matches your uploaded statements with ERP data (from systems like Xero and QuickBooks), automatically flagging discrepancies and ensuring that every transaction is accurate.

Match Your Data Effortlessly

With our seamless integration, you can instantly match statement data from multiple sources, ensuring consistency across all your financial records. Simply select the date range and let the system do the work.

Monitor, Report, and Collaborate: Complete Control Over Your Data

Stay informed with real-time monitoring and comprehensive reports generated after each reconciliation. Collaborate easily with team members by adding notes and comments, ensuring accountability and smooth communication.

Statement Audit

How Statement Zen Works: Simplifying Statement Reconciliation Processes

At Statement Zen, we make financial reconciliation easier, faster, and more accurate by automating your statement matching processes.

Instantly streamline statement reconciliation and boost financial transparency with Statement Zen.

Create Account & Select Package

Choose a subscription plan based on your expected monthly statement volume to get started.

Connect Your Accounting System

Link your QuickBooks Online or Xero account (with more integrations coming soon) to enable automatic data synchronisation.

Upload Vendor Statements

Upload statements as Excel or PDF files. Our AI extraction technology automatically captures statement data with over 90% accuracy, and any extraction issues can be flagged for improvement before your next cycle.

Review & Match Transactions

Our intelligent matching engine categorises transactions into fully matched, potentially matched, duplicates, and unmatched items. You can easily handle exceptions, send missing invoice requests to vendors, and perform many-to-one or one-to-many matching as needed.

Finalize & Generate Report

Complete the reconciliation process and generate a comprehensive report for your auditors or internal records with a single click.

How Statement Zen Works:
Simplifying Statement Reconciliation Processes

At Statement Zen, we make financial reconciliation easier, faster, and more accurate by automating your statement matching processes.

Instantly streamline statement reconciliation and boost financial transparency with Statement Zen.

Create Account & Select Package

Choose a subscription plan based on your expected monthly statement volume to get started.

Connect Your Accounting System

Link your QuickBooks Online or Xero account (with more integrations coming soon) to enable automatic data synchronisation.

Upload Vendor Statements

Upload statements as Excel or PDF files. Our AI extraction technology automatically captures statement data with over 90% accuracy, and any extraction issues can be flagged for improvement before your next cycle.

Review & Match Transactions

Our intelligent matching engine categorises transactions into fully matched, potentially matched, duplicates, and unmatched items. You can easily handle exceptions, send missing invoice requests to vendors, and perform many-to-one or one-to-many matching as needed.

Finalize & Generate Report

Complete the reconciliation process and generate a comprehensive report for your auditors or internal records with a single click.

How Statement Zen Works

Flexible Subscription Plans: Designed to Scale with Your Needs

Statement Zen offers flexible subscription plans that grow with your business. Choose the number of users and statement pages based on your needs. Our pricing model is transparent, ensuring you only pay for what you need.

Frequently Asked Questions About Accounts Payable Matching

What does accounts payable matching mean?

Accounts payable matching is the process of comparing supplier invoices and statements against purchase orders and payment records to ensure accuracy. See how our AP matching workflow makes it faster.

How does Statement Zen improve accounts payable matching?

Our system automates matching by capturing statement data, comparing it to AP records, and flagging discrepancies instantly — reducing manual effort by up to 80%.

Is accounts payable matching the same as statement matching?

They are closely related. Statement matching is part of the broader accounts payable matching process, which may also include invoice and purchase order verification.

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