How does forwarding a statement work?
When you sign up we give you a unique Statement Zen email address. Forward any supplier or vendor statement PDF to that address—straight from your inbox, no upload or portal. We read the statement, reconcile it against your ledger, and email a differences report back to you, usually within minutes. That is the whole workflow.
Which accounting systems and ERPs do you work with?
We reconcile against your open accounts-payable ledger from Xero, QuickBooks and Viewpoint Vista, plus other construction and manufacturing ERPs. If your system isn't connected directly, you can email us an aged-payables report (CSV, Excel or PDF export) and we'll reconcile against that instead—no integration required.
What exactly is in the report I get back?
A grouped differences report: matched invoices are collapsed out of the way, and every discrepancy is bucketed by type—amount differences, date differences, invoice-number drift, invoices missing from your books, and invoices missing from the statement. Each difference shows the figures behind it so you can review and action it.
How accurate is it, and how do I know the balance is right?
We prove the closing balance mathematically using the balance-assertion identity: opening balance plus the signed movements must equal the closing balance. We never guess a number—if a statement doesn't reconcile arithmetically, we flag it for review rather than send a wrong figure. That trust-first design is deliberate: a silent wrong number is worse than an honest "needs a look".
Is my data secure? Do you store my statements or credentials?
The flow is files-first and privacy-conscious. For emailed statements and aged-payables reports there are no stored ERP credentials at all. Where you connect an accounting system directly, access is used only to read your open AP ledger for matching. We don't sell or share your data. If you need specifics for a security review, contact us and we'll walk you through our data handling.
How much does it cost?
Pricing is a small monthly base plus a low per-document rate—you only pay for statements we actually reconcile. There are no per-seat fees and no lock-in. See the pricing page for current rates, and you can reconcile your first statement free to try it before you commit.
Do I need to install anything or change my process?
No. There's no software to install and nothing new to learn. You keep working in your inbox and your accounting system exactly as you do today—forwarding a statement is the only new step. For Viewpoint Vista, a lightweight desktop connector is available so we can read your ledger securely on-premise.
Can I cancel any time?
Yes. There's no lock-in—manage or cancel your subscription from your account settings whenever you like, and you'll only have paid for the statements you actually reconciled.