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For AP teams & bookkeepers

Reconcile every supplier statement in minutes.

Forward supplier statements to your Statement Zen address. We math-verify each closing balance, match it line-by-line against your ledger, and the result lands in your Statements dashboard—every difference grouped and explained.

Reconcile your first statement freeNo card. No new software to learn.
Results ready in minutesEvery balance math-verifiedJust forward the email
ReconciliationBuildCo Supplies · June
LineAmount
Statement closing balance$128,940.17
Matched to ledger41 invoices
Amount differences$5,539.29
Missing invoice #INV-4482$3,120.00
Closing balance$123,400.88 (proven)

Reconcile a statement in three steps

Connect your ledger once. After that it's just forwarding the email—no spreadsheets, no software to learn.

01Connect your ledger (once)

Connect Xero or QuickBooks in a couple of clicks, or set up Viewpoint Vista with a one-time notifier—or just email us an aged-payables export. This one-time step is what we reconcile your statements against.

02Forward the statement

Send any supplier or vendor statement PDF to your unique Statement Zen email address, straight from your inbox. We math-verify the closing balance and match it line-by-line to your ledger.

03See the differences

Every match and every difference appears in your Statements dashboard within minutes—clean items collapsed, each discrepancy grouped and flagged for review.

Ticking off 50–80 pages of invoices by hand is costing you

Every supplier statement you don't reconcile is a duplicate payment, a missed credit note, or a month-end scramble waiting to happen.

Hours per statementLine-by-line tick-and-tie across dozens of pages—repeated for every vendor, every month.
Money slips throughDuplicate payments and unclaimed credit notes hide in the differences you never had time to check.
Month-end crunchStatements pile up until close, then everything lands at once—right when you have the least time.

We prove the balance—and show the working

Every closing balance is checked with the balance-assertion identity: opening balance plus movements must equal the closing balance. If the math doesn't close, we say so and name the line that broke it.

Math-verified before anything is reportedThe closing balance has to reconcile arithmetically before we ever record a result. No silent wrong numbers.
Grouped by difference typeAmount differences, date differences, invoice-number drift, missing-from-books and missing-from-statement—each in its own bucket, matched items collapsed.
An audit trail you can hand overEvery matched and unmatched line is shown with the figures behind it, so you can review and sign off with confidence.

Built for the people who reconcile the books

From single-entity bookkeeping to multi-vendor construction and manufacturing AP.

Who it's for
BookkeepersClear supplier statements across every client without chasing PDFs into spreadsheets.
AccountantsMonth-end AP reconciliation with a proven closing balance and an audit trail you can trust.
Construction & manufacturing financeHigh-volume vendor statements reconciled against Viewpoint Vista and other ERPs.

Reconciled against the books you already keep

XeroQuickBooksViewpoint Vista
Manufacturing ERPs

Forward one statement. Get a free reconciliation report.

See the differences on a real supplier statement of your own—matched items collapsed, every discrepancy grouped and explained. No credit card, no commitment. If it saves you the afternoon we think it will, you'll know exactly why.

Connect your ledger
Forward one statement
See it in Statements
Reconcile my first statement freeOur guarantee: a statement we can't reconcile doesn't count against your monthly allowance.

PricingPriced by statements, not seats

Simple, per-document pricing

Plans are priced by how many statements you send: 25 free every month, then 100, 300 or 1,000. A statement we cannot reconcile does not use your allowance. No lock-in, no per-seat fees.

See pricingNo credit card required to get your address.

Questions people ask before they start

What does Statement Zen actually do?
You forward a supplier statement to your own Statement Zen address. It matches the statement line by line against your accounts payable ledger and sends back what agrees, what is on the statement but not in your ledger, what is in your ledger but not on the statement, and the closing balance stated as proven or not.
Which accounting systems does it work with?
Xero and QuickBooks Online through a read-only sign-in, and Vista by Viewpoint through its own Workflow Notifier, which emails your open AP position on a schedule so nothing connects to Vista at all.
Do I have to connect my accounting system?
No. You can set your organisation up with “Connect another system (API)” on the Connections page, which gives you a forwarding address without touching your accounting credentials, then email a ledger export alongside the statement.
What does it cost?
The first 25 reconciled statements every month are free, with no card. Paid plans are $99 a month for 100 statements, $299 for 300 and $899 for 1,000. A statement we cannot reconcile does not count against that allowance.
What happens when a statement will not reconcile?
It is not forced into a match. The line that cannot be tied out is named with its reference, date and amount, and the statement is flagged for review rather than reported as finished — which is why an unreconciled statement does not use your allowance.
What file formats can I send?
Statements are read as PDF, native text or scanned, as well as CSV and spreadsheets — forward whatever your supplier actually sent. Ledger exports are read as CSV, XLSX, XLS and native-text PDF. Nothing is re-keyed and there is no upload screen.

Stop reconciling supplier statements by hand.

Get your Statement Zen address and reconcile your first statement in minutes.

Reconcile your first statement free