For AP teams & bookkeepersXero · QuickBooks Online · Vista and more

Know which lines your supplier statement and your ledger disagree on without checking every line by hand.

Forward the statement your supplier sent. Your Statements dashboard shows what matches and what needs review.

Reconcile your first statement free

Free for 25 statements a month. No card required.

Results in your dashboard in minutesMatched lines collapsed for reviewRead-only ledger access

Sample reconciliationBuildCo Supplies · June

Statement closing balance$128,940.17

Matched to ledger41 invoices

Amount differences$5,539.29

Missing invoice #INV-4482$3,120.00

Closing balance$123,400.88 (proven)

Currently in betaStatement Zen is in beta. 12 early users are shaping what ships next.

Reconciled against the books you already keep

Xero QuickBooks Viewpoint Vista

Manufacturing ERPs

Running something else?

Xero, QuickBooks Online and Vista connect themselves. Any other accounting system or ERP can send its whole position, paid and unpaid, through the Statement Zen API, or by an arrangement we set up with you — the supplier statement still just gets forwarded by email. Tell us what you use and we will tell you straight whether we can reconcile against it.

Tell us what you use

The status quo

Line-by-line statement checks take time away from AP work

Statement reconciliation helps you find missing invoices, unrecorded credits and timing differences before they carry into the next review.

Repeated line checks

Long statements can mean checking each reference, date and amount against the ledger every month.

Differences need attention

Missing invoices, credit notes and amount differences are easier to act on when they are grouped clearly.

A clearer month-end review

A consistent reconciliation report gives the team a shorter list of exceptions to review at close.

How we stand behind it

Check whether the statement balance closes

When a statement includes a closing balance, we check it with the balance-assertion identity: opening balance plus movements must equal the closing balance. If the calculation does not close, or the statement has no closing balance, the report says so.

Balance checked

A stated closing balance is reported as proven only when it reconciles arithmetically. If the statement has no closing balance, the report does not infer one.

Grouped by difference type

Amount differences, date differences, invoice-reference differences, missing-from-books and missing-from-statement lines are separated, with matched items collapsed.

A reviewable record

Matched lines are collapsed, while each unmatched line keeps the reference, date and amount you need to review it.

What you can check

Review the balance check, the results reported by two AP teams, and the product on the free tier.

The balance is proven before it is reported

Opening balance plus every signed movement is checked against the closing balance. If it does not close, the statement comes back as unproven rather than as a number you are expected to take on trust.

What it cannot tie out, it names

A line that cannot be matched with confidence is reported with its reference, date and amount instead of being folded into a difference total. The only work left is the work that genuinely needs a person.

Two AP teams, on their own count

Two accounts payable teams using earlier versions of Statement Zen went from 80–100 hours a month to under four. That is their figure rather than a measurement of ours, and it came from earlier versions of the product.

Check it on your own books, free

25 reconciled statements every month, no card. A statement that cannot be reconciled does not use that allowance, so trying it costs you nothing.

Statement Zen does one job: the supplier statement reconciliation that lands on an accounts payable desk every month, right before the payment run. It was built for that job and it does not try to be an accounts payable suite.

How it works

Connect once, then forward each statement

See the setup screen by screen in the walkthrough for your accounting system.

Connect your ledger, once

Sign in to Xero or QuickBooks Online, configure Vista by Viewpoint with its Workflow Notifier, or send your position through the Statement Zen API. Statement Zen then gives you a forwarding address.

Forward the statement

Send the supplier statement to that address from your inbox, in the format you received it. There is no upload screen and no need to re-key the statement.

Read what disagrees

Review what appears only on the statement, what appears only in your ledger, and whether the stated closing balance could be proven.

Watch the Xero walkthrough →Watch the QuickBooks Online walkthrough →Watch the Vista walkthrough →

Who it's for

Who Statement Zen is for

For bookkeepers, accountants and AP teams handling supplier statements.

Bookkeepers

Review supplier statements across clients without rebuilding each one in a spreadsheet.

Accountants

Review month-end AP differences with the stated closing balance marked as proven or not.

Construction & manufacturing finance

Reconcile vendor statements against Viewpoint Vista or another supported ERP route.

Forward one statement. Get a free reconciliation report.

Use a real supplier statement of your own to see matched items collapsed and each difference grouped for review. No credit card or commitment.

Connect your ledger

Forward one statement

See it in Statements

Reconcile my first statement free

Our guarantee: a statement we can't reconcile doesn't count against your monthly allowance.

Pricing

Monthly plans by statement allowance

Plans are priced by how many statements you send: 25 free every month, then 100, 300 or 1,000. A statement we cannot reconcile does not use your allowance. No lock-in, no per-seat fees.

See pricing

No credit card required to get your address.

FAQ

Questions people ask before they start

What does Statement Zen actually do?

You forward a supplier statement to your own Statement Zen address. Statement Zen matches it line by line against your accounts payable ledger. Your dashboard shows what agrees, what appears only on the statement, what appears only in the ledger, and whether the stated closing balance could be proven.

Which accounting systems does it work with?

Xero and QuickBooks Online use a read-only sign-in. Vista by Viewpoint uses its own Workflow Notifier to email your AP position on a schedule, so Statement Zen does not connect to Vista. Other accounting systems can send their whole position, paid and unpaid, through the Statement Zen API. If that route does not fit your system, contact us before you start.

Do I have to connect my accounting system?

Yes. Statement Zen needs a ledger position to compare with the statement. Xero and QuickBooks Online use a read-only sign-in. Vista sends its AP position through its own Workflow Notifier. Other systems use the Statement Zen API to push their whole position, paid and unpaid, at least daily. Email is for the supplier statement, not the ledger.

What does it cost?

The first 25 reconciled statements every month are free, with no card. Paid plans are $99 a month for 100 statements, $299 for 300 and $899 for 1,000. A statement we cannot reconcile does not count against that allowance.

What happens when a statement will not reconcile?

Statement Zen does not force a match. The report identifies the line that needs review with its reference, date and amount. An unreconciled statement does not use your allowance.

What file formats can I send?

You can forward native or scanned PDFs, CSV files and spreadsheets. There is no upload screen and no need to re-key the statement.

Review your next supplier statement in Statement Zen.

Get your Statement Zen address, forward a statement and review the result in your dashboard.

Reconcile your first statement free