What does Statement Zen actually do?

You forward a supplier statement to your own Statement Zen address. It matches the statement line by line against your accounts payable ledger and sends back what agrees, what is on the statement but not in your ledger, what is in your ledger but not on the statement, and the closing balance stated as proven or not.

Which accounting systems does it work with?

Xero and QuickBooks Online through a read-only sign-in, and Vista by Viewpoint through its own Workflow Notifier, which emails your open AP position on a schedule so nothing connects to Vista at all.

Do I have to connect my accounting system?

Yes — a connection is how Statement Zen gets your ledger, and without one there is nothing to reconcile the statement against. Xero and QuickBooks Online connect with a read-only sign-in. Vista sends its open AP position out through its own Workflow Notifier. Any other system connects through the Statement Zen API and pushes its position at least daily. Email carries the supplier’s statement, not your ledger.

The first 25 reconciled statements every month are free, with no card. Paid plans are $99 a month for 100 statements, $299 for 300 and $899 for 1,000. A statement we cannot reconcile does not count against that allowance.

What happens when a statement will not reconcile?

It is not forced into a match. The line that cannot be tied out is named with its reference, date and amount, and the statement is flagged for review rather than reported as finished — which is why an unreconciled statement does not use your allowance.

What file formats can I send?

Statements are read as PDF, native text or scanned, as well as CSV and spreadsheets — forward whatever your supplier actually sent. Nothing is re-keyed and there is no upload screen.

For AP teams & bookkeepersXero · QuickBooks Online · Vista

Know which lines your supplier statement and your ledger disagree on without the tick and bash.

For accounts payable teams and bookkeepers reconciling supplier statements against Xero, QuickBooks Online or Vista by Viewpoint. Forward the statement the supplier already sent you; the differences come back grouped and named in your Statements dashboard, and anything that cannot be tied out is named too.

Reconcile your first statement freeFree for 25 statements a month. No card required.

Currently in betaStatement Zen is in beta. 12 early users are shaping what ships next.

No line-by-line tick and bashClosing balance proven, not assumedOnly ever reads your ledger

Sample reconciliationBuildCo Supplies · June

Line	Amount
Statement closing balance	$128,940.17
Matched to ledger	41 invoices
Amount differences	$5,539.29
Missing invoice #INV-4482	$3,120.00
Closing balance	$123,400.88 (proven)

Ticking off 50–80 pages of invoices by hand is costing you

Every supplier statement you don't reconcile is a duplicate payment, a missed credit note, or a month-end scramble waiting to happen.

Hours per statementLine-by-line tick-and-tie across dozens of pages—repeated for every vendor, every month.

Money slips throughDuplicate payments and unclaimed credit notes hide in the differences you never had time to check.

Month-end crunchStatements pile up until close, then everything lands at once—right when you have the least time.

We prove the balance before we report it

Every closing balance is checked with the balance-assertion identity: opening balance plus movements must equal the closing balance. If the math doesn't close, we say so instead of reporting a number we can't stand behind.

Math-verified before anything is reportedThe closing balance has to reconcile arithmetically before we ever record a result. No silent wrong numbers.

Grouped by difference typeAmount differences, date differences, invoice-number drift, missing-from-books and missing-from-statement—each in its own bucket, matched items collapsed.

An audit trail you can hand overMatched lines are collapsed and every unmatched line is shown with the figures behind it, so you know exactly what to review.

What we can actually show you

We have no testimonials yet, so here is the proof we do have — the product proving its own arithmetic, two clients’ own numbers, and a free tier you can check all of it on.

The balance is proven before it is reported

Opening balance plus every signed movement is checked against the closing balance. If it does not close, the statement comes back as unproven rather than as a number you are expected to take on trust.

What it cannot tie out, it names

A line that cannot be matched with confidence is reported with its reference, date and amount instead of being folded into a difference total. The only work left is the work that genuinely needs a person.

Two AP teams, on their own count

Two accounts payable teams using earlier versions of Statement Zen went from 80–100 hours a month to under four. That is their figure rather than a measurement of ours, and it came from earlier versions of the product.

Check it on your own books, free

25 reconciled statements every month, no card. A statement that cannot be reconciled does not use that allowance, so trying it costs you nothing.

Statement Zen does one job: the supplier statement reconciliation that lands on an accounts payable desk every month, right before the payment run. It was built for that job and it does not try to be an accounts payable suite.

Three steps, then it is just forwarding email

The whole setup, screen by screen, is in the walkthrough video on your accounting system’s page.

01Connect your ledger, once

Sign in to Xero or QuickBooks Online, set up Vista by Viewpoint with its own Workflow Notifier, or push your position through the Statement Zen API. You get a forwarding address of your own.

02Forward the statement

Send a supplier or vendor statement to that address straight from your inbox, exactly as the supplier sent it. Nothing to re-key, nothing to reformat, no upload screen.

03Read what disagrees

Your Statements dashboard shows what is on the statement but not in your ledger, what is in your ledger but not on the statement, and the closing balance stated as proven or not.

Watch the Xero walkthrough →Watch the QuickBooks Online walkthrough →Watch the Vista walkthrough →

Built for the people who reconcile the books

From single-entity bookkeeping to multi-vendor construction and manufacturing AP.

Who it's for

BookkeepersClear supplier statements across every client without chasing PDFs into spreadsheets.

AccountantsMonth-end AP reconciliation with a proven closing balance and an audit trail you can trust.

Construction & manufacturing financeHigh-volume vendor statements reconciled against Viewpoint Vista and other ERPs.

Reconciled against the books you already keep

Xero QuickBooks Viewpoint Vista

Manufacturing ERPs

Forward one statement. Get a free reconciliation report.

See the differences on a real supplier statement of your own—matched items collapsed, every discrepancy grouped and explained. No credit card, no commitment. If it saves you the afternoon we think it will, you'll know exactly why.

Connect your ledger

Forward one statement

See it in Statements

Reconcile my first statement freeOur guarantee: a statement we can't reconcile doesn't count against your monthly allowance.

PricingPriced by statements, not seats

Simple, per-document pricing

Plans are priced by how many statements you send: 25 free every month, then 100, 300 or 1,000. A statement we cannot reconcile does not use your allowance. No lock-in, no per-seat fees.

See pricingNo credit card required to get your address.

Questions people ask before they start

What does Statement Zen actually do?: You forward a supplier statement to your own Statement Zen address. It matches the statement line by line against your accounts payable ledger and sends back what agrees, what is on the statement but not in your ledger, what is in your ledger but not on the statement, and the closing balance stated as proven or not.
Which accounting systems does it work with?: Xero and QuickBooks Online through a read-only sign-in, and Vista by Viewpoint through its own Workflow Notifier, which emails your open AP position on a schedule so nothing connects to Vista at all.
Do I have to connect my accounting system?: Yes — a connection is how Statement Zen gets your ledger, and without one there is nothing to reconcile the statement against. Xero and QuickBooks Online connect with a read-only sign-in. Vista sends its open AP position out through its own Workflow Notifier. Any other system connects through the Statement Zen API and pushes its position at least daily. Email carries the supplier’s statement, not your ledger.
What does it cost?: The first 25 reconciled statements every month are free, with no card. Paid plans are $99 a month for 100 statements, $299 for 300 and $899 for 1,000. A statement we cannot reconcile does not count against that allowance.
What happens when a statement will not reconcile?: It is not forced into a match. The line that cannot be tied out is named with its reference, date and amount, and the statement is flagged for review rather than reported as finished — which is why an unreconciled statement does not use your allowance.
What file formats can I send?: Statements are read as PDF, native text or scanned, as well as CSV and spreadsheets — forward whatever your supplier actually sent. Nothing is re-keyed and there is no upload screen.

Stop reconciling supplier statements by hand.

Get your Statement Zen address and see your first statement reconciled.

Reconcile your first statement free