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Automate the tedious job of checking supplier statements.

No more running ledger reports and ticking off line after line. Forward the statement and deal only with what differs.

  • Cut the time you spend on supplier statements by 80%
  • No ledger reports to run, no date ranges to pick
  • Connect in minutes. Your first report within the hour, not in weeks
See a demoor start free, no card

14-day money-back guarantee on your first payment.

Sample data

XeroQuickBooks OnlineViewpoint Vista

Running something else?

Xero, QuickBooks Online and Vista connect themselves. Any other accounting system or ERP can send its whole position, paid and unpaid, through the Statement Zen API, or by an arrangement we set up with you — the supplier statement still just gets forwarded by email. Tell us what you use and we will tell you straight whether we can reconcile against it.

Tell us what you use

Month-end

Every statement is the same job. Done by hand, every time.

Statement reconciliation by hand is the same few steps for every supplier, every month.

Open the ledger, find the supplier, pick the date range, run the report.

Tick every line of the statement against it, one invoice at a time.

Do it again for the next supplier. And the next. All month.

The fix

Forward the PDF. Read the exceptions.

The matching is done before you open it, so you start on the lines that differ.

Forwarded to your Statement Zen addressSSM_Statement_31Oct.pdf
Sample
Sample Steel & Mesh CoOctober statement
To review
Their statement$18,450.00
Your ledger$18,000.00
Difference$450.00

Billed by the supplier, not in your ledger

INV-20455$220.00
INV-20461$130.00

Amount doesn't match

INV-20418 · $1,240.00 on statement, $1,140.00 in ledger$100.00
Matching lines are collapsedSample data
Sample Steel & Mesh CoOctober statement
To review
Their statement$18,450.00
Your ledger$18,000.00
Difference$450.00

Billed by the supplier, not in your ledger

INV-20455$220.00
INV-20461$130.00

Amount doesn't match

INV-20418 · $1,240.00 on statement, $1,140.00 in ledger$100.00
Matching lines are collapsedSample data

How it works

Four steps. The first one is the only setup.

01

Connect

Sign in to Xero or QuickBooks Online. About two minutes, read-only. Vista sends its payables by email from its own Workflow Notifier.

02

Forward

Email your supplier's PDF to your Statement Zen address.

03

Read

Results in your dashboard in minutes. Lines that agree are folded away.

04

Fix

Work through the lines that differ, each with its reference and amount.

What a customer tells us

Time back on supplier statements.

“Statement Zen saves us 80% of our time on supplier statement reconciliation.”
Accounts Payable ManagerCivil construction companySunshine Coast, Queensland

What you get

Less ticking. Fewer surprises.

Every picture is sample data.

Spot what's missing from your ledger

Each one with its reference and amount.

INV-20455$220.00
INV-20461$130.00
Sample data

Read only what needs you

Lines that agree are folded away.

Lines that agreeFolded away
INV-20418 · amount differs$100.00
Sample data

It says so when it can't close a line

It never forces a match. You see the line to look at.

INV-20502 · to review$64.00
Sample data

Your ledger stays as it is

Xero and QuickBooks Online use a read-only sign-in.

Reads your open payables. Writes nothing back.

Every supplier on one screen

See which statements are clean and which need a look.

October · Sample Building Co (DEMO)8 statements in · 5 to review · 2 closed
SupplierDifference
Example Supplies Pty LtdClosed$0.00
Test Electrical DistributorsTo review$86.90
Sample Steel & Mesh CoTo review$450.00
Demo Plumbing WholesaleTo review$1,735.50
Placeholder Hire ServicesClosed$0.00
Fictional Fuels AustraliaUnmatched—
Sample data

Price

Pick a plan. Your first payment is covered by a guarantee.

14-day money-back guarantee on your first payment. Or start on the Free plan.

Free
$0/month

Billed monthly

Try it on your own books — reconcile up to 25 supplier statements a month at no cost.

Get started with Free
  • 25 statements/month
  • Forward statements straight from your inbox
  • Auto-match against Xero, QuickBooks & Viewpoint Vista
  • Differences in your dashboard in minutes, grouped and named
  • A statement we can't reconcile doesn't use your allowance
Starter
$79/month

Billed yearly at $948

For bookkeepers and small teams putting statement reconciliation on autopilot.

Get started with Starter
  • 100 statements/month
  • Forward statements straight from your inbox
  • Auto-match against Xero, QuickBooks & Viewpoint Vista
  • Differences in your dashboard in minutes, grouped and named
  • A statement we can't reconcile doesn't use your allowance
ProMost popular
$239/month

Billed yearly at $2,868

For accounting firms and finance teams reconciling supplier statements at scale.

Get started with Pro
  • 300 statements/month
  • Forward statements straight from your inbox
  • Auto-match against Xero, QuickBooks & Viewpoint Vista
  • Differences in your dashboard in minutes, grouped and named
  • A statement we can't reconcile doesn't use your allowance
Business
$719/month

Billed yearly at $8,628

For high-volume AP teams — a thousand supplier statements reconciled every month.

Get started with Business
  • 1,000 statements/month
  • Forward statements straight from your inbox
  • Auto-match against Xero, QuickBooks & Viewpoint Vista
  • Differences in your dashboard in minutes, grouped and named
  • A statement we can't reconcile doesn't use your allowance

Questions

Before you try it

Does it work with my accounting system?
Xero, QuickBooks Online and Viewpoint Vista connect directly. Using something else? We can still help. Once we have your files, we aim to have it working for you within about a week.
Can it change anything in my books?
No. Xero and QuickBooks Online use a read-only sign-in. Statement Zen reads your payables, paid and unpaid, so it has something to match the statement against, and writes nothing back to your ledger.
Do my suppliers have to change anything?
No. Your suppliers keep sending statements the way they do now. You forward each one to your Statement Zen address.
Can it handle a long statement?
Long statements are where it saves the most time. Send the longest one you have and see the report.
What does it cost?
Your first payment comes with a 14-day money-back guarantee. The plans are in the cards above, and there is also a Free plan with a monthly allowance and no card.
What if it gets a line wrong?
It does not force a match. A line it cannot close is flagged for you to look at, and every difference shows its reference, date and amount, so you can check it against the statement. A statement we cannot reconcile does not use your allowance.

14-day money-back guarantee on your first payment.

This month's statements are already in your inbox.

See a demo

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