Vendor statement reconciliation glossary

Glossary terms

• Vendor statement reconciliation

  Matching what a supplier's statement says you owe against what your AP ledger shows, then explaining every leftover — not forcing a match, investigating the difference.

• Supplier statement reconciliation

  The UK/AU term for vendor statement reconciliation (US usage) — the same process of matching a supplier's statement against your AP subledger, with the same regional-terminology pattern as Aged Creditors vs Aged Payables.

• AP subledger reconciliation

  Confirming the Accounts Payable subledger — the detailed ledger of individual vendor invoices and payments that rolls up into the general ledger control account — agrees with each vendor's own records.

• Open-item statement

  A vendor statement format listing only currently unpaid (open) invoices — one amount column, no running balance or original-vs-outstanding split. The simplest statement layout to reconcile.

• Balance-forward statement

  A vendor statement format that carries a running balance line by line — either with separate debit/credit columns, or a single running Balance column updating after every invoice and payment.

• Aged Payables vs Aged Creditors

  Same report, different regional name: Aged Payables (US usage) and Aged Creditors (UK/AU usage) both mean the report of amounts owed to suppliers, bucketed by how long each amount has been outstanding.

• Three-way match

  An invoice-entry control — distinct from vendor statement reconciliation — that checks a purchase order, a goods receipt, and a vendor invoice agree before the invoice is approved for payment.

• GR/IR

  Short for Goods-Receipt/Invoice-Receipt — the ERP account and matching process (also called three-way match or GRNI matching) that reconciles a purchase order's goods receipt against the vendor's invoice.

Statement Zen Academy Team — Built from Statement Zen's own vendor statement reconciliation engineering and casework — pending Michael's named byline commitment (spec.md section 7). · Last updated 21 July 2026