Automate Vendor Statement Reconciliation for Xero

If you use Xero, you know the problem

Xero handles bank reconciliation beautifully — but vendor statement reconciliation? That's still manual. You open the PDF, open Xero, and check line by line. It takes hours of focused AP work every month.

• Vendor statements arrive as PDFs. You open Xero. You check line by line. It takes hours — hours that should be spent on higher-value work.

• 1 in 3 vendor statements contain errors. Miss one, and you're overpaying. The errors are small enough to slip through manual checks but large enough to matter at month-end.

• Xero handles bank reconciliation beautifully — but vendor statement reconciliation? Still manual. Xero AP automation stops at invoice entry. Statement Zen picks up where Xero leaves off.

Frequently asked questions

What is vendor statement reconciliation?

Vendor statement reconciliation is the process of matching a supplier's statement of account against your Xero bills and payment records. It verifies that what the vendor says you owe matches what you've recorded in Xero accounts payable — catching errors, duplicate invoices, and missed credits before you pay.

How does Statement Zen integrate with Xero?

Statement Zen connects via Xero's official OAuth 2.0 API. You authorise the connection in two minutes, and we automatically pull your bills, payments, and vendor data in real time. There's no CSV export or manual data entry — everything syncs directly from your Xero accounts payable.

Is my Xero data secure?

Yes. Statement Zen is built on enterprise-grade infrastructure with a Cloudflare WAF protecting all API traffic. Your Xero data is encrypted in transit and at rest. We're currently pursuing SOC 2 Type II certification (in progress) — security is a first-class concern, not an afterthought.

How long does it take to reconcile a vendor statement?

Under 2 minutes on average. Upload the PDF, and our AI OCR reads it — then we pull the matching Xero bills automatically and run the AI matching algorithm. You only review the exceptions: the mismatches, the missing invoices, the discrepancies that need your attention.

What does the beta program include?

The first 25 people to respond get 3 years free with full, uncapped access to Statement Zen. After year 3, you automatically convert to 50% off for life — the discount never expires. All statement data is covered by a mutual NDA. During the beta we do the reconciliation work for you; you spend about 10 minutes a day reviewing results.

How many beta spots are available?

25 founding member spots, first-come first-served. This keeps the group small enough that we can run the reconciliations ourselves, provide direct support, and build features around your actual Xero workflow — not a generic AP tool.

What do you ask for in return?

Once you're happy with the product, we ask for: a written case study, permission to use your company logo on our site, a short (5-minute) video testimonial on Zoom, and a review on the QuickBooks App Marketplace. No equity, no lock-in, no fine print.