Automate Vendor Statement Reconciliation for Vista by Viewpoint

Construction AP is a different problem

Construction AP teams deal with high invoice volumes from dozens of subcontractors and suppliers every month. Viewpoint Vista stores the AP invoices — but reconciling them against vendor statements is a separate, painful, manual process that has no good solution built for Trimble Construction One users.

• Hundreds of subcontractor statements every month. Each one is a PDF. Each one has to be checked against Vista AP invoices by hand. It's the most time-consuming AP task your team does.

• 1 in 3 vendor statements contain errors. In construction, those errors compound — subcontractor billing disputes, retention calculations, progress claims. Miss them, and the cost follows you into the next project.

• Vista by Viewpoint (Trimble Construction One) has no native vendor statement reconciliation. There's no tool built for this workflow. Until now.

Frequently asked questions

What is vendor statement reconciliation for construction AP teams?

Vendor statement reconciliation is the process of matching a subcontractor or supplier's statement of account against your Vista by Viewpoint AP invoices. It confirms that what the vendor says you owe matches what's recorded in Vista — catching errors, duplicate invoices, and missing credits before you cut cheques. Construction AP teams deal with high invoice volumes from subcontractors and suppliers, making manual reconciliation especially time-consuming.

How does Statement Zen connect to Vista by Viewpoint?

Statement Zen connects to Vista by Viewpoint via a secure, lightweight Windows agent installed on a machine with access to your Vista database. The agent runs as a Windows Service, uses SQS-based communication for reliable data transfer, and pulls AP invoices from Vista using standard stored procedures. It works alongside your existing Vista setup — no changes to your database, no Vista configuration required.

Does Statement Zen work with Trimble Construction One?

Yes. Statement Zen integrates with Vista by Viewpoint, now part of the Trimble Construction One suite. Whether you refer to it as Vista, Viewpoint Vista, or Trimble Construction One, our integration works with the same underlying Vista database and AP module.

Is my Vista data secure?

Yes. The Windows agent communicates with Statement Zen over encrypted channels and only reads AP data — it never writes back to Vista. All data is encrypted in transit and at rest. Statement Zen is built on enterprise-grade infrastructure protected by a Cloudflare WAF, and we're currently pursuing SOC 2 Type II certification (in progress).

How long does it take to reconcile a vendor statement?

Under 2 minutes on average. Upload the vendor statement PDF, and our AI OCR reads it. The Windows agent pulls the matching AP invoices from Vista, and the reconciliation runs automatically. You only see the exceptions — mismatches, missing invoices, and discrepancies that need a human decision. For construction teams processing hundreds of statements a month, this is a step-change in productivity.

What does the beta program include?

The first 25 people to respond get 3 years free with full, uncapped access to Statement Zen. After year 3, you automatically convert to 50% off for life — the discount never expires. All statement data is covered by a mutual NDA. During the beta we do the reconciliation work for you; you spend about 10 minutes a day reviewing results. You also get priority feature requests (including construction-specific workflows).

How many beta spots are available?

25 founding member spots, first-come first-served. Construction AP volume is high, so we're keeping the group small enough to run reconciliations ourselves during the beta, provide direct support, and build features around real Vista workflows.

What do you ask for in return?

Once you're happy with the product, we ask for: a written case study, permission to use your company logo on our site, a short (5-minute) video testimonial on Zoom, and a review on the QuickBooks App Marketplace. No equity, no lock-in, no fine print.