Automate Vendor Statement Reconciliation for Vista by Viewpoint
Construction AP teams deal with hundreds of vendor statements from subcontractors and suppliers every month. Vista stores the invoices — but matching them against paper statements is still a manual nightmare. Statement Zen automates it.
Limited to 20 founding members
Construction AP is a different problem
Construction AP teams deal with high invoice volumes from dozens of subcontractors and suppliers every month. Viewpoint Vista stores the AP invoices — but reconciling them against vendor statements is a separate, painful, manual process that has no good solution built for Trimble Construction One users.
Hundreds of subcontractor statements every month. Each one is a PDF. Each one has to be checked against Vista AP invoices by hand. It's the most time-consuming AP task your team does.
1 in 3 vendor statements contain errors. In construction, those errors compound — subcontractor billing disputes, retention calculations, progress claims. Miss them, and the cost follows you into the next project.
Vista by Viewpoint (Trimble Construction One) has no native vendor statement reconciliation. There's no tool built for this workflow. Until now.
How it works
Three steps. Under two minutes. You review exceptions only.
Step 1
Upload your vendor statement PDF
Any format, any vendor. Our AI OCR reads the statement accurately — scanned PDFs, emailed statements, multi-page subcontractor documents.
Step 2
We pull your AP invoices from Vista automatically via our secure Windows agent
Our lightweight Windows Service connects to your Vista by Viewpoint database and fetches the matching AP invoices in real time — no manual export from Vista needed.
Step 3
AI matches every line item — you review exceptions only
Our matching algorithm reconciles each line on the vendor statement against your Viewpoint Vista AP invoices. Matched items are done. You only see what needs attention.
What Beta Members Get
- 6 months free — full Professional plan
- Lifetime 50% off after the beta ends
- Priority feature requests — including construction-specific workflows
- Direct access to the founding team
- "Founding Member" badge on your account
What We Ask in Return
- Install the Windows agent and connect Vista within 14 days of approval
- Process at least 3 real vendor statements in the first 30 days
- 15-minute feedback call at day 30 and day 90
- Written review by day 60
SOC 2 Type II in progress
Purpose-built Vista integration via secure on-premise Windows agent
Built in Australia
AI-powered OCR reads any PDF format
Frequently asked questions
- What is vendor statement reconciliation for construction AP teams?
- Vendor statement reconciliation is the process of matching a subcontractor or supplier's statement of account against your Vista by Viewpoint AP invoices. It confirms that what the vendor says you owe matches what's recorded in Vista — catching errors, duplicate invoices, and missing credits before you cut cheques. Construction AP teams deal with high invoice volumes from subcontractors and suppliers, making manual reconciliation especially time-consuming.
- How does Statement Zen connect to Vista by Viewpoint?
- Statement Zen connects to Vista by Viewpoint via a secure, lightweight Windows agent installed on a machine with access to your Vista database. The agent runs as a Windows Service, uses SQS-based communication for reliable data transfer, and pulls AP invoices from Vista using standard stored procedures. It works alongside your existing Vista setup — no changes to your database, no Vista configuration required.
- Does Statement Zen work with Trimble Construction One?
- Yes. Statement Zen integrates with Vista by Viewpoint, now part of the Trimble Construction One suite. Whether you refer to it as Vista, Viewpoint Vista, or Trimble Construction One, our integration works with the same underlying Vista database and AP module.
- Is my Vista data secure?
- Yes. The Windows agent communicates with Statement Zen over encrypted channels and only reads AP data — it never writes back to Vista. All data is encrypted in transit and at rest. Statement Zen is built on enterprise-grade infrastructure protected by a Cloudflare WAF, and we're currently pursuing SOC 2 Type II certification (in progress).
- How long does it take to reconcile a vendor statement?
- Under 2 minutes on average. Upload the vendor statement PDF, and our AI OCR reads it. The Windows agent pulls the matching AP invoices from Vista, and the reconciliation runs automatically. You only see the exceptions — mismatches, missing invoices, and discrepancies that need a human decision. For construction teams processing hundreds of statements a month, this is a step-change in productivity.
- What does the beta program include?
- Beta members get 6 months completely free on the full Professional plan, followed by a lifetime 50% discount after the beta ends. You'll also get priority feature requests (including construction-specific workflows), direct access to the founding team, and a 'Founding Member' badge on your account.
Apply for the Vista by Viewpoint Beta
20 founding member spots. Applications reviewed within 48 hours.
Apply for Beta Access
Vista by Viewpoint integration · Limited to 20 founding members