How to Automate Vendor Statement Reconciliation in Vista by Viewpoint in 2025 (No Integration Needed)

Introduction

If your Accounts Payable team spends hours manually reconciling vendor statements, you’re not alone. Many finance teams still compare PDFs, spreadsheets, and ERP reports manually a slow and error-prone process.

In this guide, we’ll show you how you can automate up to 80% of your vendor reconciliation workload using Statement Zen.
And the best part?

You can do it without any integrations or IT involvement, even when working with Vista by Viewpoint.

Why Manual Reconciliation Takes Too Long ?

Traditional reconciliation involves:

Exporting AP data from your ERP
Reading PDF vendor statements
Comparing figures line-by-line
Highlighting differences
Managing everything in spreadsheets

It’s repetitive, slow, and often leads to missed discrepancies.

Statement Zen solves this by automating the data extraction, matching, and exception detection.

The Exact 4-Step Process (Takes Under 2 Minutes)

Step 1: Export Your Vista AP Transactions
Step 2: Upload Into Statement Zen
Step 3: View Your Data in the Statement Center
Step 4: Automated Matching & Exception Detection
Step 5: Review, Finalize, and Report

Statement Zen instantly organizes everything into three clear categories:

Exact Matches

Invoices that match perfectly automatically grouped and highlighted.

Potential Matches

Invoices that look similar but need a quick confirmation.

Exceptions & Differences

Invoices that don’t match or are missing flagged for investigation. This eliminates manual searching and drastically shortens your reconciliation time.

The Result: 80% Time Savings With Zero Integration

Vendor reconciliation doesn’t have to be painful.
With Statement Zen, you get:
- Automated data extraction
- Automated matching
- On-screen, side-by-side comparisons
- Clear identification of missing and mismatched invoices
- No ERP integration required
- A simple upload-and-match experience
It’s the easiest way to modernize your AP workflow.

FAQ (Accordion or Toggle widget)

Does this require an API or IT help? → No – works with the standard PDF export you already run.
How accurate is the matching? → 90–98% typical. Handles partial payments, credits, discounts.
How long to set up? → Zero. Upload and go today.
Which ERPs do you support? → Vista by Viewpoint, Trimble Spectrum, Viewpoint Spectrum, Foundation, ComputerEase + 20 more.

Want to See It on Your Own Data?

We’d love to show you exactly how Statement Zen can speed up your reconciliation process. Book a live demo, and we’ll run a real vendor statement and your Vista AP report through the system so you can see the results firsthand.