The Big Question for Finance Teams: Will It Work With Our ERP?
When CFOs, AP managers, or finance directors explore automating accounts payable (AP), there’s one question that always comes up first:
“Can this automation software integrate with our ERP system?”
It’s a fair question — after all, your ERP is the beating heart of your financial operations. If your AP automation tool doesn’t integrate smoothly, you risk double-handling data, creating reconciliation headaches, or worse — introducing compliance issues.
The good news? Yes, AP automation software can integrate with your existing ERP system — and Statement Zen was built to make it seamless. Whether you use Vista by Viewpoint, Xero, NetSuite, or other ERP solutions, Statement Zen plugs directly into your workflow without disrupting your current processes.
Why ERP Integration Matters in AP Automation
Without direct ERP integration, AP automation is like having a sports car with no wheels — the potential is there, but you’re not going anywhere fast.
Here’s why integration is non-negotiable:
- Eliminates manual data re-entry – No one wants to key in invoice or statement data twice.
- Ensures real-time accuracy – Updates in your ERP reflect instantly in your AP automation tool.
- Supports compliance & audit trails – Every transaction is tracked, timestamped, and easily verifiable.
- Improves supplier relationships – Faster approvals and fewer disputes mean happier vendors.
- Reduces IT headaches – Modern AP automation integrates via APIs, eliminating the need for complex, brittle custom scripts.
How Statement Zen Integrates with Your ERP
Statement Zen is designed for plug-and-play ERP integration, meaning you don’t need a multi-month IT project to get started. Our integration approach works in three simple stages:
1. Connection Setup
We securely connect Statement Zen to your ERP via:
- Direct API integration (for ERPs with modern REST or SOAP APIs)
- Secure file exchange (PDF formats)
Example: Connecting to Vista by Viewpoint or Xero typically takes just a few hours, not weeks.
2. Data Synchronization
Once connected, Statement Zen syncs key AP data automatically:
- Supplier records – No duplicate vendor setups
- Invoices & statements – Pulled directly for automated matching
- Payment & reconciliation status – Updated in both systems in real time
This ensures your finance team is always working with the latest, most accurate information.
3. Automated Matching & Exception Handling
Statement Zen runs automated statement-to-invoice matching within your ERP’s data environment, flagging exceptions instantly:
- Missing invoices
- Duplicate payments
- Overpayments
- Discrepancies between supplier statements and ERP records
The result? Exceptions are resolved before they become end-of-month headaches.
ERP Systems We Commonly Integrate With
Statement Zen’s integration engine supports a wide range of ERP systems, including:
- Vista by Viewpoint
- Xero
- QuickBooks Enterprise
If your ERP isn’t on this list, there’s still a very high chance we can integrate — our team handles custom integrations every month.
The ROI of ERP-Integrated AP Automation
ERP integration isn’t just a technical feature — it’s a profit driver.
Based on our client results, AP teams using Statement Zen with ERP integration see:
| Metric | Before Integration | After Statement Zen ERP Integration |
|---|---|---|
| Manual data entry time | 10+ hrs/week | 0 hrs/week |
| Statement matching accuracy | ~80% | 99%+ |
| Supplier dispute resolution | 2–3 weeks | 1–3 days |
| Month-end close cycle | 7–10 days | 3–5 days |
| Audit preparation time | Weeks | Hours |
That’s not just time saved — it’s cash flow optimization, reduced late fees, and stronger supplier partnerships.
Real-World Example: Vista by Viewpoint + Statement Zen
Challenge:
A mid-sized construction firm using Vista by Viewpoint struggled with slow supplier statement reconciliation. Manual matching between emailed PDFs and ERP records took days each month.
Solution:
They connected Vista directly to Statement Zen’s AP automation platform via secure API. Supplier statements were ingested automatically, matched against ERP invoice data, and flagged exceptions in minutes.
Results:
- 95% reduction in manual matching time
- Month-end close sped up by 4 days
- Eliminated $15,000 in annual duplicate payment losses
Common Myths About ERP Integration for AP Automation
Myth 1: “Integration is going to take months.”
Fact: Statement Zen’s average ERP connection takes less than a week.
Myth 2: “We’ll need heavy IT involvement.”
Fact: Our integration specialists handle the heavy lifting. Your IT team only needs to approve access.
Myth 3: “It’s too risky to connect our ERP to another system.”
Fact: Statement Zen uses bank-grade encryption, secure APIs, and strict access controls.
Best Practices for a Smooth ERP + AP Automation Rollout
If you want your integration project to run without a hitch, follow these tips:
- Map your current AP workflow before integration.
- Engage both finance and IT stakeholders early.
- Start with a pilot supplier to validate processes.
- Automate exception handling — don’t just match, resolve.
- Measure KPIs before and after to quantify ROI.
Final Word: AP Automation Without ERP Integration Is a Missed Opportunity
The answer is clear — yes, AP automation software can integrate with your ERP, and with Statement Zen, it’s fast, secure, and delivers measurable ROI.
If your goal is to streamline accounts payable, speed up month-end, and free your team from repetitive data entry, ERP integration is the foundation.
Next Step:
Learn how Statement Zen can connect to your ERP in under a week and start delivering results.
👉 See How It Works
